{"id":1597,"date":"2019-04-08T05:13:07","date_gmt":"2019-04-08T05:13:07","guid":{"rendered":"https:\/\/insurance.risk.exchange\/?p=1597"},"modified":"2020-12-04T05:55:01","modified_gmt":"2020-12-04T05:55:01","slug":"online-integrated-file-document-storage","status":"publish","type":"post","link":"https:\/\/insurance.risk.exchange\/sk\/online-integrated-file-document-storage\/","title":{"rendered":"Online integrovan\u00e9 \u00falo\u017eisk\u00e1 s\u00faborov a dokumentov"},"content":{"rendered":"<p><strong>Minimalizujte neprodukt\u00edvne \u010dinnosti s\u00favisiace s dokumentmi<\/strong><\/p>\n<p>Ako dlho str\u00e1vite vytv\u00e1ran\u00edm a distrib\u00faciou papierov\u00fdch a\/alebo elektronick\u00fdch dokumentov; a ko\u013eko \u010dasu potom str\u00e1vite h\u013eadan\u00edm, aby ste na\u0161li a identifikovali najnov\u0161iu verziu?<\/p>\n<p><strong>Zjavne a\u017e pr\u00edli\u0161<\/strong>!<\/p>\n<p>Pod\u013ea ned\u00e1vneho prieskumu uskuto\u010dnen\u00e9ho spolo\u010dnos\u0165ou IDC odhaduj\u00fa, \u017ee neprodukt\u00edvny \u010das str\u00e1ven\u00fd informa\u010dn\u00fdmi pracovn\u00edkmi s\u00favisiaci s dokumentmi stoj\u00ed organiz\u00e1cie takmer 20 000 US$20 000 ro\u010dne na ka\u017ed\u00e9ho zamestnanca. Pre organiz\u00e1ciu s 1 000 odborn\u00edkmi to znamen\u00e1 zamestna\u0165 viac ako 200 a\u017e 300 nov\u00fdch pracovn\u00edkov.<\/p>\n<p>Ve\u013ea \u010dasu, ktor\u00fd str\u00e1vi informa\u010dn\u00fd pracovn\u00edk, zah\u0155\u0148a pr\u00e1cu s elektronick\u00fdmi dokumentmi a s\u00fabormi t\u00fdm \u010di on\u00fdm sp\u00f4sobom \u2013 \u010di u\u017e ich vyh\u013ead\u00e1van\u00edm, zhroma\u017e\u010fovan\u00edm inform\u00e1ci\u00ed za \u00fa\u010delom vytv\u00e1rania nov\u00fdch; \u00faprava star\u00fdch, vytv\u00e1ranie nov\u00fdch verzi\u00ed, \u00faprava, kontrola, zdie\u013eanie, schva\u013eovanie, tla\u010d a podpisovanie; a odovzdan\u00edm hotov\u00fdch na archiv\u00e1ciu a uskladnenie.<\/p>\n<p>Probl\u00e9m s generovan\u00edm a distrib\u00faciou inform\u00e1ci\u00ed je, \u017ee je to st\u00e1le vo svojej podstate \u201e\u010dasovo n\u00e1ro\u010dn\u00e9 pre \u013eud\u00ed\u201c a zvy\u010dajne zah\u0155\u0148a uchov\u00e1vanie hlavnej k\u00f3pie a mnoh\u00fdch predch\u00e1dzaj\u00facich verzi\u00ed ulo\u017een\u00fdch lok\u00e1lne na va\u0161om po\u010d\u00edta\u010di a n\u00e1sledn\u00fa distrib\u00faciu duplicitn\u00fdch verzi\u00ed a k\u00f3pi\u00ed e-mailom. Je to n\u00e1chyln\u00fd na chyby a chaotick\u00fd proces a m\u00f4\u017ee vies\u0165 k nespr\u00e1vnej komunik\u00e1cii, najm\u00e4 preto, \u017ee skupiny \u013eud\u00ed m\u00f4\u017eu nakoniec kl\u00e1s\u0165 ot\u00e1zky a robi\u0165 n\u00e1vrhy a zmeny v zastaran\u00fdch verzi\u00e1ch.<\/p>\n<p>\u010co keby ste mohli bezpe\u010dne uklada\u0165, zdie\u013ea\u0165 a kontrolova\u0165 v\u0161etky svoje s\u00fabory a dokumenty pre svoj projekt; a pracova\u0165 s k\u00fdmko\u013evek chcete na \u010domko\u013evek, kdeko\u013evek a kedyko\u013evek bez distrib\u00facie alebo odosielania\/e-mailu jedin\u00e9ho s\u00faboru alebo dokumentu?<\/p>\n<p>Presne to rob\u00ed n\u00e1\u0161 online obchod so s\u00fabormi projektov a dokumentov.<\/p>\n<p>Je to jedin\u00e9 centr\u00e1lne miesto, kde m\u00f4\u017eete zaru\u010di\u0165, \u017ee ulo\u017een\u00e9 s\u00fabory a dokumenty s\u00fa najnov\u0161ie a najlep\u0161ie a 100% s\u00favis\u00ed s projektmi, na ktor\u00fdch pracujete; a m\u00f4\u017eete udeli\u0165 a kontrolova\u0165 pr\u00edstup k tomu, kto \u010do vid\u00ed.<\/p>\n<p>Jedin\u00e9, \u010do mus\u00edte urobi\u0165, je udeli\u0165 pr\u00edstup na zdie\u013eanie s\u00faborov a dokumentov s in\u00fdmi \u013eu\u010fmi \u2013 nie im posiela\u0165 e-maily. Potom m\u00f4\u017eu bu\u010f z\u00edska\u0165 k\u00f3piu na prezeranie, alebo si s\u00fabor m\u00f4\u017eu sami stiahnu\u0165 a pracova\u0165 na \u0148om.<\/p>\n<p>To zah\u0155\u0148a z\u00e1sady, zmluvy, potvrdenia, predlo\u017een\u00e9 dokumenty, ako s\u00fa digit\u00e1lne m\u00e9di\u00e1 (s\u00favisiace s\u00fabory a dokumenty, zoznamy, vyh\u013ead\u00e1va\u010de s\u00faborov a hist\u00f3rie rev\u00edzi\u00ed) a podporn\u00e9 dokumenty a subjektivity od pois\u0165ovate\u013eov a upisovate\u013eov. V\u0161etko je mo\u017en\u00e9 zhroma\u017edi\u0165 a kategorizova\u0165 do prie\u010dinkov, vhodne zv\u00fdrazni\u0165, agregova\u0165, konsolidova\u0165, ozna\u010di\u0165 \u010dasovou pe\u010diatkou a ulo\u017ei\u0165 do pridru\u017een\u00fdch arch\u00edvov v zozname s\u00faborov a dokumentov. Repozit\u00e1re s\u00fa pr\u00edstupn\u00e9 iba vybran\u00fdm \u010dlenom t\u00edmu k\u00f3tovania a pozvan\u00fdm pois\u0165ovate\u013eom a upisovate\u013eom.<\/p>\n<p><strong>Jednoduch\u00e9 pou\u017eitie a bezbolestn\u00e9<\/strong><\/p>\n<p>N\u00e1\u0161 File and Document Store Manager je ve\u013emi sofistikovan\u00fd, ale jednoduch\u00fd a \u013eahko pou\u017eite\u013en\u00fd intuit\u00edvny syst\u00e9m spr\u00e1vy dokumentov a verzi\u00ed na spr\u00e1vu a zdie\u013eanie \u010dasovo citliv\u00fdch a kritick\u00fdch dokumentov a s\u00faborov.<\/p>\n<p>T\u00edmy zoznamov spolu s pois\u0165ovate\u013emi a upisovate\u013emi m\u00f4\u017eu spolo\u010dne upravova\u0165 s\u00fabory ak\u00e9hoko\u013evek form\u00e1tu \u2013 textov\u00e9 dokumenty, tabu\u013eky, obr\u00e1zky, noty... \u010doko\u013evek. Pou\u017e\u00edva jednoduch\u00fd proces registr\u00e1cie\/odhl\u00e1senia, ktor\u00fd zais\u0165uje, \u017ee v\u0161etky polo\u017eky maj\u00fa spr\u00e1vnu verziu a s\u00fa pr\u00edstupn\u00e9 len t\u00fdm spr\u00e1vnym a vhodn\u00fdm \u013eu\u010fom bez toho, aby sa stratili, prep\u00edsali alebo nespr\u00e1vne umiestnili.<\/p>\n<p>A je to syst\u00e9m spr\u00e1vy dokumentov (DMS), ktor\u00fd sleduje, uklad\u00e1 a organizuje s\u00fabory ak\u00e9hoko\u013evek form\u00e1tu a je pr\u00edstupn\u00fd z v\u00e1\u0161ho projektu; a funguje aj ako rie\u0161enie hostenia s\u00faborov na spr\u00e1vu, publikovanie a bezpe\u010dn\u00e9 doru\u010dovanie s\u00faborov t\u00edmu, klientom alebo verejnosti.<\/p>\n<p>Je zalo\u017een\u00fd na jednoduchej filozofii, \u017ee mana\u017e\u00e9ri a tvorcovia obsahu maj\u00fa do r\u00fak v\u00fdkonn\u00e9 a intuit\u00edvne n\u00e1stroje, v\u010faka ktor\u00fdm je spolupr\u00e1ca na tvorbe a publikovan\u00ed dokumentov prirodzenou snahou. V ka\u017edom kroku procesu tvorby je okam\u017eit\u00fd preh\u013ead priebehu a hist\u00f3rie dokumentu. Dokonca v\u00e1m d\u00e1va mo\u017enos\u0165 vr\u00e1ti\u0165 sa sp\u00e4\u0165 k predch\u00e1dzaj\u00facej rev\u00edzii \u2013 tak\u017ee sa nemus\u00edte ob\u00e1va\u0165, ak urob\u00edte chybu \u2013 jednoducho obnov\u00edte predch\u00e1dzaj\u00facu verziu.<\/p>\n<p>Ka\u017ed\u00e9mu s\u00faboru je pridelen\u00e1 trval\u00e1 adresa URL. Ak zist\u00edte preklep a nahr\u00e1te nov\u00fa verziu, dan\u00e1 adresa URL bude na\u010falej ukazova\u0165 na najnov\u0161iu verziu bez oh\u013eadu na to, ko\u013eko zmien vykon\u00e1te.<\/p>\n<p>A ka\u017ed\u00fd s\u00fabor m\u00f4\u017ee by\u0165 nastaven\u00fd tak, aby mal in\u00fd bezpe\u010dnostn\u00fd profil v z\u00e1vislosti od toho, kto sa k nemu pok\u00fa\u0161a pristupova\u0165. Patria sem: s\u00fakromn\u00e9 (zabezpe\u010den\u00e9 a dostupn\u00e9 len vybran\u00e9mu z\u00e1kladn\u00e9mu t\u00edmu \u010dlenov, ktor\u00ed m\u00f4\u017eu upravova\u0165 a meni\u0165): chr\u00e1nen\u00e9 heslom (dostupn\u00e9 iba t\u00fdm, ktor\u00fdm poskytnete heslo, ako s\u00fa klienti alebo dod\u00e1vatelia) alebo verejn\u00e9 (zverejnen\u00e9 a hos\u0165ovan\u00e9 pre v\u0161etk\u00fdch \u010dlenovia t\u00edmu vidie\u0165 a prezera\u0165, ale nerobi\u0165 zmeny).<\/p>\n<p>M\u00e1te obavy z uchov\u00e1vania majetkov\u00fdch alebo citliv\u00fdch inform\u00e1ci\u00ed? N\u00e1\u0161 sklad s\u00faborov a dokumentov je vytvoren\u00fd s oh\u013eadom na vl\u00e1dnu a podnikov\u00fa bezpe\u010dnos\u0165. Ka\u017ed\u00fd s\u00fabor je maskovan\u00fd za anonymn\u00fd 128-bitov\u00fd hash MD5 hne\u010f, ako sa dostane na server, kde je ulo\u017een\u00fd, a po\u017eiadavky na s\u00fabory s\u00fa transparentne smerovan\u00e9 cez syst\u00e9my na prepisovanie adries URL, autentifik\u00e1ciu a povolenia.<\/p>\n<p><strong>Detaily<\/strong><\/p>\n<p>Pr\u00edstupn\u00e9 z projektu s pr\u00edstupnos\u0165ou na z\u00e1klade povolen\u00ed projektov nastaven\u00fdch vlastn\u00edkmi projektu<\/p>\n<ul>\n<li>Podpora pre ak\u00fdko\u013evek typ s\u00faboru (dokumenty, tabu\u013eky, obr\u00e1zky, PDF \u2013 \u010doko\u013evek!)<\/li>\n<li>Bezpe\u010dne uklad\u00e1 neobmedzen\u00e9 mno\u017estvo rev\u00edzi\u00ed z\u00e1kladn\u00fdch s\u00faborov va\u0161ej firmy<\/li>\n<li>Poskytuje \u00fapln\u00fa hist\u00f3riu s\u00faborov vo forme protokolu rev\u00edzi\u00ed<\/li>\n<li>Pom\u00e1ha v\u00e1m sledova\u0165 a organizova\u0165 dokumenty, ke\u010f sa pohybuj\u00fa v existuj\u00facom pracovnom toku va\u0161ej organiz\u00e1cie<\/li>\n<li>Ka\u017ed\u00fd s\u00fabor dostane trval\u00fa overen\u00fa adresu URL, ktor\u00e1 v\u017edy odkazuje na najnov\u0161iu verziu<\/li>\n<li>Ka\u017ed\u00e1 rev\u00edzia m\u00e1 svoju vlastn\u00fa jedine\u010dn\u00fa adresu URL (napr.xxx-report-revision-3.doc) pr\u00edstupn\u00fa iba t\u00fdm, ktor\u00fdm ste udelili pr\u00edstup<\/li>\n<li>Zabezpe\u010denie: n\u00e1zvy s\u00faborov s\u00fa pri nahr\u00e1van\u00ed ha\u0161ovan\u00e9 a s\u00fabory s\u00fa pr\u00edstupn\u00e9 iba prostredn\u00edctvom osved\u010den\u00e9ho syst\u00e9mu overovania<\/li>\n<li>S\u00fabory s\u00fa intuit\u00edvne vyhraden\u00e9 a uzamknut\u00e9, aby sa predi\u0161lo kol\u00edzi\u00e1m alebo prep\u00edsaniu rev\u00edzi\u00ed<\/li>\n<li>Prep\u00ednajte medzi zabezpe\u010den\u00edm dokumentov medzi verejn\u00fdm, s\u00fakromn\u00fdm a chr\u00e1nen\u00fdm heslom jedin\u00fdm kliknut\u00edm my\u0161i<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>Minimalizova\u0165 neprodukt\u00edvne \u010dinnosti s\u00favisiace s dokumentmi Ako dlho str\u00e1vite vytv\u00e1ran\u00edm a distrib\u00faciou papierov\u00fdch a\/alebo elektronick\u00fdch dokumentov; a ko\u013eko \u010dasu potom str\u00e1vite h\u013eadan\u00edm, aby ste na\u0161li a identifikovali najnov\u0161iu verziu? Zjavne a\u017e pr\u00edli\u0161! Pod\u013ea ned\u00e1vneho prieskumu uskuto\u010dnen\u00e9ho spolo\u010dnos\u0165ou IDC odhaduj\u00fa, \u017ee neprodukt\u00edvne dokumenty s\u00favisiace [\u2026]<\/p>","protected":false},"author":13,"featured_media":1603,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"_links":{"self":[{"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/posts\/1597"}],"collection":[{"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/comments?post=1597"}],"version-history":[{"count":0,"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/posts\/1597\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/media\/1603"}],"wp:attachment":[{"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/media?parent=1597"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/categories?post=1597"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/insurance.risk.exchange\/sk\/wp-json\/wp\/v2\/tags?post=1597"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}